Job Description
Job Description
Job Description
Overview
Now Hiring: Personal Assistant
Part-Time | Monday–Friday | Occasional Weekend Support
Salary based on experience
Position Overview
John Foley, Inc. is seeking a highly organized, proactive, and trustworthy
Personal Assistant
to support the owner and his wife with a wide range of personal responsibilities, with occasional support on the business side.
This is a hands-on role for someone who naturally stays one step ahead. The ideal candidate is
tech-savvy, exceptionally organized, resourceful, and comfortable bringing structure to a busy, fast-moving environment.
You should be someone who can look at a situation, anticipate what needs to happen next, and take care of it without always being asked.
The right person will be comfortable handling sensitive or confidential matters with
patience, discretion, professionalism, and grace.
Key Responsibilities
Personal Support
Manage and coordinate personal appointments, schedules, reservations, and commitments
Help organize travel, errands, household-related tasks, and personal projects
Research and coordinate purchases, services, vendors, and special requests
Keep track of important dates, deadlines, follow-ups, and ongoing to-do items
Anticipate needs and proactively handle details before they become urgent
Help bring order and organization to competing priorities
Provide occasional weekend support when needed
Technology & Organization
Utilize computers, calendars, email, cloud-based tools, spreadsheets, and other technology confidently
Organize digital files, information, contacts, schedules, and records
Help streamline systems and processes to make day-to-day life more efficient
Be comfortable learning new technology and finding smart solutions independently
Light Business Support
Provide occasional administrative assistance related to the owner's business
Help coordinate communications, scheduling, documents, and follow-ups
Assist with special projects that cross between personal and business responsibilities
Maintain professionalism and confidentiality when handling business information
What We're Looking For
The ideal candidate is:
Highly organized
and detail-oriented
Proactive and forward-thinking
— you naturally anticipate what comes next
Tech-savvy
with strong computer and organizational skills
A strong communicator who is comfortable interacting with a variety of people
Resourceful and solution-oriented
— you don't get easily overwhelmed when things change
Able to
make sense of chaos
and create order and clarity
Calm, patient, and gracious when handling sensitive or stressful situations
Discreet and trustworthy with confidential personal and business information
Comfortable working independently and taking initiative
Flexible and adaptable in a role where priorities may shift
Professional, polished, dependable, and personable
Someone who takes pride in
getting things done — and done well
The Right Fit
This position is ideal for someone who enjoys being the person behind the scenes who
keeps everything moving.
You don't need to have every answer, but you should know how to find the answer, solve the problem, communicate clearly, and follow through.
The successful candidate will be someone the owner and his wife can
trust completely
, knowing that details are being handled, priorities are being managed, and nothing important is falling through the cracks.
Schedule
Part-time, Monday–Friday
, with flexibility based on the needs of the owner and his wife.
Occasional weekend support
may be requested.
Core Qualities
Trustworthy • Discreet • Organized • Proactive • Tech-Savvy • Resourceful • Calm Under Pressure • Forward-Thinking • Professional • Dependable
If you are someone who thrives in a busy environment, enjoys solving problems, anticipates needs, and brings calm and organization to the day-to-day, we would love to hear from you.
Job Tags
Immediate start, Monday to Friday, Flexible hours, Shift work